Procentive News

  • Batch Submissions of MHIS Data Update

    DECEMBER 30 , 2014

    Batch Submissions of the MHIS data including DSM V information will not be accepted by the state prior to January 15th, 2015.

    Due to the changes in batch reporting, the deadline for batch reporting for the July-Dec 2014 client data will not be due until Feb 28, 2015.

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  • Artability Art Show 10/24-10/25

    OCTOBER 14 , 2014


    It’s here: People Incorporated’s Artability Art Show and Sale!

    As a Procentive client, you’ve enjoyed artwork from artists in the program and now you can view and purchase their work at the annual show.

    This year’s show, marking Artability’s 20th Anniversary, will be held on Friday and Saturday, October 24-25, at the Great Hall in St Paul. Friday’s Opening Night Reception begins at 6:55pm. Viewing hours are Friday 6pm-9pm, and Saturday 10am-7pm.

    This event is free and open to the public. Pre-register and receive a free wall calendar featuring this year’s poster-winning art by Gail Harbeck!

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  • WHODAS 2.0 is Ready

    OCTOBER 01 , 2014

    WHODAS 2.0 is required by MN as of 10/1/2014 for Mental Health Providers per Minnesota Rule 9505.00372 subp 1 B (6) . 

    We have created the 36 item and 12 item assessments and they are available in your Clinical/Charting “Add” window as of today.  Be sure to click the “Show All” checkbox if you associate your forms with programs in order to find the documents.

    If you do not want to have access to the WHODAS 2.0, please send a ticket requesting that it be inactivated for your database.

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  • DSM 5 and WHODAS 2.0

    SEPTEMBER 22 , 2014

    Some Payers are beginning to require a DSM 5 Diagnosis be listed in your documentation.  This is different than the billing codes that you submit with claims and only affects your documentation or forms.

    If you need the DSM 5 to be included in your documents, please submit a help desk ticket with the following items:  exact form numbers that need the DSM 5, the exact format you would like the DSM 5 to be in, when you would like the DSM-IV to become ineffective in your documents.

    Our Recommendations

    We are recommending that you overlap the DSM-IV and the DSM 5 in your documentation as your staff transition from one to the other.

    If you would like to see an example of the DSM 5 format compiled by a group of Procentive Clinical Users, please let us know and we will gladly turn on an example for your review.

    Also, the WHODAS 2.0 will be replacing the GAF beginning 10/1/2014.  We are working to build these assessments and will let you know when they are available electronically.
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  • Tricare West ERA Application

    AUGUST 26, 2014

    We are pleased to announce that you may now receive ERAs for Tricare West claims. We have attached the ERA application with instructions on how to complete the application. Once the application has been filled out and faxed to Tricare you will then be able to receive ERA’s in Procentive for easier posting of payments.


    Tricare West ERA Application Form

    Application Instructions


    This application must be completed by a staff member that has signing authority. All completed applications MUST be faxed to be Tricare and Procentive.

    1.  Download the ERA application PDF (see below)

    2. On page 2 “ERA Enrollment Form” please complete the following fields:

    ·  Provider Information: Enter in your company name as it appears on your tax

    ·  Provider Address: Enter in your billing address.

    ·  Provider Identifiers Information: Enter in your group Tax ID and group NPI only. Please leave the “Other identifier(s)” and “Trading Partner ID” fields as is.

    -In the “NOTE:” section, please place a check in the box.
    -Do not complete the “Tricare Provider Number”, “National Provider Identifier (NPI)”, or the “Business Name and Address” fields.

    ·  Provider Contact Information: Please enter in the name of the staff name and phone number that should be contacted if there are any questions or concerns about the application.

    3. On page 3, please complete the following fields:

    ·  Email Address: Enter the email for the contact staff from page 2.

    ·  Fax Number: Enter in the fax number for the contact staff from page 2.

    ·  Electronic Remittance Advice Information: In the “Provider tax identification number (TIN) or National Provider Number (NPI)” field, please enter your group NPI. Please leave all other fields as is and go to the bottom of page 3.

    ·  Authorized Signature: Type/write in the signature of the person submitting this form (this must be a staff that has authority to sign applications for payers), enter their title (CEO, Business Manager, Owner, etc.), the submission date (date you are faxing the application), and “Requested ERA Effective Date” this must be the same date as the submission date. ERAs cannot be backdated.

    4. Pages 4 & 5 contain more detailed definitions of the fields, if needed.

    5. Once the application is complete, please fax the following:

    All 5 pages to:


    Attn: Tricare EDI

    Fax # 803-264-9864.

    A copy to:


    Attn: Jessica

    Fax #888-354-9053 (or attach the application to a ticket)

    If you have any questions about the application please submit a help desk ticket. Please allow up to 6 weeks from the time of submission for ERAs to appear in Procentive.


    Tricare West ERA Application Form

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  • DSM 5 Release

    AUGUST 15, 2014

    Starting Friday, 8/15, Standard Procentive forms sets will include a DSM 5 section in the documentation.  Please see the following forms listed below:


    • T120010 Minnesota CTSS Diagnostic Assessment
    • T120011 MN CTSS Diagnostic Assessment
    • T120050 Standard Diagnostic Assessment
    • T120055 Standard Diagnostic Assessment – NEW
    • T120150 Standard MH Diagnostic Assessment
    • T120155 Standard MH Diagnostic Update
    • T120200 CTSS Diagnostic Assessment – Provider
    • T120400 BHP Discharge Summary
    • T120031 MN CTSS Individual Treatment Plan
    • T120075 Standard Individual Treatment Plan-NEW
    • T120070 Standard Individual Treatment Plan
    • T120030 Minnesota CTSS Individual Treatment Plan
    • M150110 Chem Dep Comprehensive Assessment Summary

    The DSM-IV will also continue to be present on the documents as well so that your staff can begin to transition. The DSM-IV and DSM 5 will only appear on the printed version if they are filled out or information has been entered.

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Biller Refresher Training Packages

Guarantee that you and/or your billing staff are up-to-date with Procentive’s billing features with our Biller Refresher Training Packages.


Customized Training

We can create and deliver training customized to the needs of you and your team.  Please contact Pat Stream if you are interested!


Training Center

2321 Jack Breault Drive
Hudson WI  54016

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